pf registration


pf registration

PF Registration: A Step-by-Step Guide for Indian Employees


In the realm of employment, it is crucial for both employers and employees to be aware of various regulations and benefits. One such benefit is the Employee Provident Fund (EPF), a social security scheme initiated by the Government of India. EPF provides financial security to all working individuals, ensuring long-term savings and retirement benefits. In this article, we will explore the process and requirements for PF registration in India, catering specifically to the Indian audience.

1. Understanding the Employee Provident Fund:

The Employee Provident Fund, governed by the Employees’ Provident Fund Organization (EPFO), is applicable to employees working in establishments engaged in industries specified by the government. EPF serves as a savings platform that offers employees a pension upon retirement, medical assistance, and various other benefits. To avail of these benefits, every eligible employee should undergo the PF registration process.

2. Eligibility Criteria:

To be eligible for PF registration, employees should fulfill the following criteria:
– Being a salaried employee working in an organization with more than 20 employees.
– The employee’s monthly wage must be less than or equal to Rs. 15,000 (as of 2021).
– Employees with a higher monthly wage can still opt for voluntary PF registration.

3. Documents Required:

To begin the PF registration process, employees should gather the following documents:
– Aadhaar card
– PAN card
– Bank account details
– Address proof
– Salary details
– Photograph (in digital format)

4. Step-by-Step Process for PF Registration:

4.1 Visit the EPFO Website:
– Open your preferred web browser and navigate to the official website of the Employees’ Provident Fund Organization (
– Locate and click on the Our Services tab from the website’s main menu.

4.2 Access the Unified Member Portal:
– From the Our Services page, click on the For Employees option, which will redirect you to the Unified Member Portal.

4.3 Initial Registration on the Portal:
– On the Unified Member Portal, click on the Activate UAN option.
– Fill in the required details such as UAN, member ID, Aadhaar, PAN, and EPF office state.
– After filling in the details, click on the Get Authorization Pin button.
– Follow the instructions to complete the registration process.

4.4 Login to the Portal:
– Once the registration process is complete, log in to the Unified Member Portal using the activated UAN and password provided during registration.

4.5 Fill in Personal Details:
– On the portal’s main dashboard, click on the Manage tab, followed by the Modify Basic Details option.
– Fill in your personal details, including the correct name, date of birth, and gender.
– Make sure to verify the provided details and click on the Save button to proceed.

4.6 Linking KYC Documents:
– Under the Manage tab, click on the KYC option and provide the necessary details such as PAN, Aadhaar, and bank account number.
– Upload scanned copies of the required documents and ensure they match the provided details.
– Once uploaded, click on the Save button to submit the KYC documents.

4.7 PF Declaration:
– On the portal’s dashboard, click on the Manage tab, followed by the KYC option.
– Verify the displayed details and make necessary changes if required.
– Confirm your declaration by selecting the checkbox and clicking on the Save button.

5. Employer’s Role in PF Registration:

After completing the above steps, it is the responsibility of the employer to verify and approve the submitted PF registration request. The employer will also provide the employee with a unique PF number and other relevant details. It is essential for employees to cross-verify the provided details for accuracy.


The Employee Provident Fund is a significant financial security measure for Indian employees. By understanding the process and requirements of PF registration, employees can ensure they are availing of this crucial benefit. The step-by-step guide outlined in this article serves as a valuable resource for Indian employees seeking EPF membership. Remember, timely registration and diligent contributions to the EPF scheme will enable individuals to build a secure financial future.,

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This article is only published for informational purposes. Please consult your Chartered Accountant or Financial Advisor before making any important financial decisions.
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